Friday Fun 'Gotcha'

Before librarians and staff leave for the summer, there are library automation tasks to complete.

• Turn off any automated email notices going to staff or students.
• Holds & Reserves - Decide if you need to delete them or leave active for the start of the next school year.
• Please inform the Library Automation Team if the library will be open and/or circulating during the summer. This allows maintenance to be scheduled when it will not interrupt library operations. If the library will be used for summer school, let us know.
• Some libraries need to submit reports with statistical information at the end of year. Some common ones are listed below.

Popular END OF YEAR Reports:

To find the items deleted/weeded: Reports>Library Reports> Weeding Log. Select the date ranges needed; by month, school year, calendar year.
Circulation statistics. Circulation>Library Information. Choose a date range.
BEDS’ type information: Reports>Library Reports>Statistics>Collection Statistics Summary

You can set up the library calendar for the upcoming school year if you'd like. Instructions and a tutorial are located on the "Back to School" help page.

Shelf list for overdue items

To generate a shelf list of items that are overdue, go to 

Reports>Patron Reports>Circulation.

Choose Overdue Materials. 

Call number reports

Call number reports in Destiny can be used to examine and improve your catalog.
Reports>Library Reports>Call Number Reports. There are 3 options to select from the drop down menu.
                               1. Copies with call number prefixes
                                2. Copies with different call numbers
                                3. Copies without call numbers
All copies are hyper-linked in the report that displays in Back Office, so the copy record can be accessed for editing easily. 

Click here for a 1 page instruction sheet.

Reports – Who borrowed books today?

When you need to see what happened at the circulation desk for a day (or range of days) use the Copy Transaction Data report found in the Statistics area under the Library Reports tab. Enter the date(s), put a check in the box to Include Patron Data then click Extract. 

The report is in xml format. Save the report with a user friendly name. Open Excel, then open the saved xml report as a read-only workbook. 

The columns include everything you’d ever need! Titles, barcodes, patrons, a time stamp, even what kind of transaction. Sort by column headers to group transaction types. To learn more about working with xml reports, read this.  

http://www.monroe2boces.org/files/2471/using%20excel%20for%20destiny%20reports.pdf

Library circulation statistics & Titles without copies

Here's a quick way to look at circulation stats in Destiny. It's called a snapshot. Library Reports>Statistics>Library Statistics. You can select options at the bottom to customize the report. Popular END OF YEAR Reports: 

• To find the items deleted/weeded: Reports>Library Reports> Weeding Log. Select the date ranges needed; by month, school year, calendar year.
• BEDS’ type information: Reports>Library Reports>Statistics>Collection Statistics Summary

If you'd like more information about End of Year Reports, please contact the Library Automation Team.

Schools will have a higher number of Titles without copies this year. The SLS provided eBook records were put in your Destiny catalog. They don't have copies. 

End of Year - Reporting

Some libraries want to submit reports to their administrators with statistical information at the end of the school year. Here are some ideas:

To find the number of items added to the collection during the school year: Reports>Library>Title & Copy list. Choose from the dropdown choices: ‘Date Copies Added’, ‘After the Date’. You can choose to display the report in XL format or as a PDF.

To find the items deleted/weeded: Reports>Library Reports> Weeding Log. Select the date ranges needed; by month, school year, calendar year.

Circulation statistics. Circulation>Library Information. Choose a date range.

BEDS information: Reports>Library Reports>Statistics>Collection Statistics Summary

 
If you'd like more information or have questions about reporting features in Destiny, do not hesitate to contact the Library Automation Team.

Library Data Wall

I was in a building last week and saw an interesting Library Data Center display. The librarian printed reports for Top Homerooms, Top Patrons, New Books, Database Use and ‘What Students and Teachers are Reading’.
Here’s the ‘rest of the story’…since displaying the information about the Top Homerooms, the teachers with lower circulation numbers have made a point of having their students go to the library  to check out more books!
Most of these reports can be created and printed from circulation. I’d be happy to help you create and print any of them.

Jane

Have you been printing One Search stats?

Go to Reports>Library>Statistics

The Report looks like this: 

Because the numbers reported are cumulative since the start of the school year, if you print this on a monthly basis there will be Staff and Student usage numbers for that period of time. Get out the calculator!