Reports – Who borrowed books today?

When you need to see what happened at the circulation desk for a day (or range of days) use the Copy Transaction Data report found in the Statistics area under the Library Reports tab. Enter the date(s), put a check in the box to Include Patron Data then click Extract. 

The report is in xml format. Save the report with a user friendly name. Open Excel, then open the saved xml report as a read-only workbook. 

The columns include everything you’d ever need! Titles, barcodes, patrons, a time stamp, even what kind of transaction. Sort by column headers to group transaction types. To learn more about working with xml reports, read this.  

http://www.monroe2boces.org/files/2471/using%20excel%20for%20destiny%20reports.pdf

Library circulation statistics & Titles without copies

Here's a quick way to look at circulation stats in Destiny. It's called a snapshot. Library Reports>Statistics>Library Statistics. You can select options at the bottom to customize the report. Popular END OF YEAR Reports: 

• To find the items deleted/weeded: Reports>Library Reports> Weeding Log. Select the date ranges needed; by month, school year, calendar year.
• BEDS’ type information: Reports>Library Reports>Statistics>Collection Statistics Summary

If you'd like more information about End of Year Reports, please contact the Library Automation Team.

Schools will have a higher number of Titles without copies this year. The SLS provided eBook records were put in your Destiny catalog. They don't have copies. 

Circulation Snap-Shot for items out

At the end of the year libraries like to monitor the ‘rate of returns’ for items checked out. For quick information: Circulation>Library Information. Click on the Statistics tab.

Have you been printing One Search stats?

Go to Reports>Library>Statistics

The Report looks like this: 

Because the numbers reported are cumulative since the start of the school year, if you print this on a monthly basis there will be Staff and Student usage numbers for that period of time. Get out the calculator!

BEDS

BEDS reports are due in October. You might be asked for the number of print and non-print items in the library’s collection, in addition to database information. The video linked below will help you use the Collection Statistics Summary report to find this information. eBooks are counted separately and are included in this report. Add this number to the 200 eBooks that the BOCES 2 SLS eBook library provides.


What about databases? You can find the ones that accessed through Destiny by looking at the One Search Database Usage report. Subtract any FREE ones (like ERIC or CIA World Fact Book) because they aren’t databases. They are websites. Nine (9) is the number of NOVELny databases that should be included in the total number of database subscriptions available through the school library media program when reporting the number of database subscriptions, including NOVELny statewide databases" in the resources section of the Library Media Center page on the BEDS Report. Contact Maribeth Krupczak at mkrupcza@mail.nysed.gov if you have questions about the NOVELny databases.

EBSCO’s Primary Search (including Searchasaurus and Kids Search interfaces)
Gale’s Academic OneFile
Gale’s Business and Company Resource Center
Gale’s General OneFile
Gale’s Health Reference Center Academic
Gale’s InfoTrac Custom Newspapers
Gale’s National Newspaper Index
Gale’s New York State Newspapers (a subset of InfoTrac)
Gale’s Twayne Authors Series
Grolier Online (includes Encyclopedia Americana, Grolier Multimedia Encyclopedia, and the New Book of Knowledge)

EBSCO's Primary Search and its related interfaces is counted as one product. Gale's InfoTrac Custom Newspapers and the National Newspaper Index are two products, but New York State Newspapers is counted as a subset of InfoTrac.